• Terms of Agreement

    The applicant (hereafter "participant") must read and sign this Deer Hill Expeditions, Inc. ("DHE") Terms of Agreement (hereafter sometimes "Terms"), below. In consideration of the services of DHE, I (participant) agree as follows:



    1. Registration and Deposit: Completion of the online event registration and $200.00 deposit to reserve a spot.
    2. Additional Forms Required for Participation: Acknowledgement and Assumption of Risk and Participant Health History Form. Supplemental medical forms, if applicable, may also be separately sent. Please read and complete these forms carefully. All forms must be completed and signed by the participant.
    3. Final Payment of $600.00 is due by May 15.

    Tuition Deposit Payment and Refund Policy:

    Upon registration, I agree to submit a $200 deposit to DHE by telephone using a credit card, or with a check payable to: Deer Hill Expeditions, PO Box 180, Mancos, CO 81328. I understand that $50 of this deposit is a non-refundable application processing fee.

    In the event of applicant withdrawal:

    If an applicant withdrawals before May 15 the $200 deposit will be refunded less the $50 non-refundable application processing fee. If an applicant withdrawals after May 15 Deer Hill retains the $200 deposit and will refund the remaining tuition paid. The standard method of FINAL PAYMENT is a check. As an alternative, we can process this payment using a credit card. Please call the Deer Hill office to pay via credit card. Deer Hill Outfitting Store Any Deer Hill store rentals or purchasable items will be invoiced and charged to the participant after the program ends. All rental and purchase needs are required to be communicated to Deer Hill before Sunday, July 19.

    Late or Non-Arrival or Early Departure:

    If participant does not attend, arrives late or is dismissed or departs early from a program, for any reason other than DHE’s cancellation of the program, no refunds will be granted.


    Our refund policy is based upon the seasonal nature of our business. The investment of time and money required to hire staff and to purchase food, equipment and federal land agency permits, necessitates that your payments be made in advance of the summer program. DHE cannot alter agreements and arrangements made with its suppliers, government agencies and employees to accommodate a participant’s withdrawal from a program.

    Roles and Responsibilities


    DHE reserves the right to cancel a program, or to change any aspect of a program including dates, location, itinerary or duration either before or during a program because of weather, enrollment, health hazards or for any other reason that DHE determines, in its discretion, is appropriate. If DHE cancels a program before it begins, and a participant chooses not to undertake an alternate program, all payments will be fully refunded. If DHE cancels a program after its start date, DHE will refund the unused portion of the tuition. In either case, refunds will be less the $50 processing fee. However, DHE will only refund the actual fees paid, and is not responsible for any costs incurred by the participant or parent in relation to a program that has been cancelled.


    Participant is fully responsible for lost, stolen or damaged DHE equipment (DHE accepts normal wear and tear), and agrees to pay for any damage or loss. This may include sharing in the group’s collective responsibility for willful equipment/property destruction or loss. DHE is not responsible for a participant’s lost, stolen or damaged personal belongings whether incurred during travel or while on program.


    Unless we receive your objection in writing before the start of the program, the adult participant authorizes DHE or parties designated by DHE, to take photos or other images, audio or video recordings, and/or written or spoken statements (including quotations from correspondence) of or including the participant and his or her family, without compensation, and use these materials, including for sale, reproduction or display on the internet or via other media, in DHE catalogues or other materials, or for any promotional, educational or other use. These materials are the sole property of DHE.



    DHE does not discriminate in its respective employment or admissions policies on the basis of race, color, gender, religion, national or ethnic origin, age or disability. However, we do reserve the right to refuse admission to our programs in appropriate cases, including cases where health or medical conditions may preclude participation.


    I understand that Deer Hill is a group experience and that my full participation and cooperation with a positive attitude, in all activities, is important for the overall success of the program. I understand that Deer Hill activities take place in the wilderness and in other areas where group’s well-being can be jeopardized if I do not pay attention, respect my leader and participate responsibly in the program. I agree to be respectful and non-confrontational with DHE staff and fellow participants. I agree not to use or distribute tobacco, alcohol or illegal drugs, or to mis-use or distribute prescription or non-prescription drugs. I agree not to engage in exclusive relationships or sexual activity. I agree to be a contributing member of the group to the best of my abilities. I agree to respect my program’s leaders and follow program rules and policies. I will do my best to keep a positive attitude and to make this the best experience possible for me, all other participants and my leaders.


    I understand that for the health and welfare of all members of a DHE program, participants are expected to behave appropriately throughout their stay on the program (in line with the behaviors discussed above), and that all participants share in the responsibility for their own well-being and the well-being of the group. DHE reserves the right to dismiss any participant from the program, whom DHE staff believes, in their sole discretion, presents a safety concern or medical risk, is disruptive, or otherwise conducts him/herself in a manner detrimental to the program.



    I have read, understand and agree to the Terms of Agreement outlined above. I agree that failure to disclose requested medical information in subsequent requests for medical information may result in participant’s exclusion or dismissal from the program and forfeiture of monies previously paid to DHE. I agree to review all program materials sent, respond accurately to DHE inquiries, complete all required forms (and abide by the terms of those documents). This includes accurately completing the medical forms sent and accurately informing DHE about participant’s medical or health condition/s or medication/s, and any changes, from the date of this Agreement up until the beginning of (or during) participant’s program. I agree that Colorado law (without regard to its "conflict of laws" rules) governs this Agreement, any dispute I have with DHE and all other aspects of my relationship with DHE, and agree that any mediation, suit or other proceeding must be filed, or entered into, only in the Montezuma County, Colorado. I agree to attempt to settle any dispute (that cannot be settled by discussion) through mediation before a mutually acceptable Colorado mediator. I understand I must complete the information in the online signing process to electronically accept and sign the Deer Hill Expeditions, Inc.: Terms of Agreement outlined above, or, print out and sign a paper version. For adult participant: I understand that whether I choose to electronically accept and sign, or sign a paper version of the Deer Hill Expeditions, Inc.: Terms of Agreement, I am entering into a legally binding contract with DHE.
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